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Submission Guidelines

What are your submission guidelines?

To facilitate the smooth flow of the publishing process, please check that you have prepared your manuscript and other materials according to the following guidelines.

  • Prepare your manuscript

    Please submit your manuscript as a single digital file in one of the common word processor file types like Microsoft Word (.doc) and Rich Text Format (.rtf) — please contact a Publishing Consultant if your manuscript is saved in another format. If you have a typewritten or hard copy version of the manuscript, you might want to consider in taking advantage of our Data Entry Service.

  • Prepare your images

    You may either submit your images to Xlibris as digital files or as hard copy original images. If you are publishing a black & white book, your images will be converted to grayscale. For full-color books, images will appear in CMYK color mode.

  • Write your book summary and author's biography

    Please supply a digital file with the text for your book summary and author's biography to appear on the book's back cover and webpage.

  • Save your materials on a disk

    Please save all your materials on a CD-ROM, DVD-ROM, Zip disk or 3.5-inch floppy disk.

  • Fill out and sign the Author Agreement and Order Form

    Complete the requested information fields indicating your publishing, editorial add-on and marketing service choices, form of payment and attach your signature to the relevant forms.

  • Pack, label and send your materials to Xlibris

    Xlibris recommends that you use a traceable mail service (UPS, FedEx, certified mail, etc) to ensure safe arrival of your package.
    Mail to:
    Xlibris LLC
    1663 Liberty Drive
    Suite 200
    Bloomington, IN 47403

Or if you will submit the materials through email, you may send it through submissions@xlibris.com.

Please retain copies of the materials you send. If original materials are sent, Xlibris is not responsible for articles lost or stolen in transit.


How should I format my text?

To facilitate the smooth flow of the submissions and publishing process, please try to comply with the following formatting requirements for your manuscript:

  • Submit the manuscript as a single word processing file, preferably Microsoft Word or in Rich Text Format (RTF).
  • Write the following summaries using your word processing programme and save them as a single file, separate from your manuscript but on the same floppy disk:


    • Author's Cover Bio: 100 words max. A short, one-paragraph description of yourself that will appear on the back cover of your book.
    • Book Summary: 100 words max. A short, one-paragraph description of your book that appears on the back cover of your book and with your book listing on the Xlibris website.


    • Author Biography: 2,000 words max. A longer description of yourself or a message to your readers. It will appear on the author biography page that readers view when they click on your name within the Xlibris website.
    • Book Description: 2,000 words max. A longer description of your book that appears on your book's page on the Xlibris website.

  • If the text is too large to fit on a disk, split the file into two parts and send two clearly labeled disks. Please use a PC-formatted CD-ROM, DVD-ROM, Memory Stick, Zip disk or 3.5-inch floppy disk.
  • Label the disk with your name, telephone number, and the title of your book. Please pack your disks inside protective wrapping or a disk mailer to ensure that they will arrive in usable condition, and please make sure you retain a back-up copy of your manuscript


Should I format my manuscript file according to certain specifications?

You do not need to format or style your book according to any specifications. In fact, we prefer to receive your book with as little formatting as possible. The only characters that we need are paragraph marks.


What should I avoid if I am formatting my own work?

Xlibris can do all the required formatting for you. If you insist that you would like to do it yourself, please avoid the following:

  • Columns in your text. Xlibris offers a professional and standard book layout. If you insert columns in your work, you risk corrupting the layout of your book's text
  • Underlined text. Where possible, replace underlined text with italicised text.
  • Footnotes. If you need to cite your work, use in-text citations or endnotes (at the end of chapters or at the end of the entire text).
  • Pictures inserted into your manuscript file.
  • Wingdings, symbolic bullets or characters unavailable within the normal character set (this includes symbols of any kind). If you want to bullet any part of your text, do so with standard bullets.
  • Traditional manuscript format (i.e., your name and the page number on every page).


How will I know that you have received my submission?

Once we receive your submission, we will contact you via e-mail or phone. If you do not hear from us within 48 hours, please call us at 1-888-795-4274, or e-mail us at submission@xlibris.com.


Image Guide

What is a graphic?

A graphic is any element in your book such as a picture, a chart or an illustration of any kind. It can be reproduced in grayscale or full-color depending on your publishing package.


How should I submit my graphics?

You may submit hard copy / original images or digital images. Xlibris supports supplied hard copy images up to 12" x 17", including original images on paper (original art such as watercolors, line art using ink etc.) and photographs. If you are submitting digital images, please read the following formatting requirements.

  • Images are saved preferably as either TIFF or JPEG files, in CMYK color mode.
  • To ensure quality reproduction, all graphics and/or images should have a resolution of at least 300 dpi and be in actual size.
  • Save all image files as separate files. Please do not embed or paste images in your manuscript.
  • Provide as a separate file the instructions on where the images will be placed in the manuscript.
  • Please make sure you use the right file name for easy reference.
  • Please indicate directly in your manuscript where the images should be placed (e.g. text, text text, text). Please make sure you use the right file name for easy reference.
  • Aside from the interior images, you have the option to submit the following:
    • Cover Image - to be placed on the front cover of the book.
    • Cover Design - photo or illustration file for your book cover (not applicable for Advantage)
    • Author Image - to be placed on the back cover of the book.


How should I include tables in my manuscript?

Using Microsoft Word: Create your tables, if any, in Microsoft Word and keep them in your manuscript.

Using Microsoft Excel: If you have tables created in Excel, do not embed them in the document, but save each of them individually. Name and number the table files consistently, such as table1, table2, etc. Indicate in the manuscript where each table is to be placed, for example: [Insert table1].


Author Agreement

DocuSign Overview

What is DocuSign?

DocuSign is electronic signature solution that facilitates the exchange of signed contracts electronically, or in this case, through the Internet, efficiently and securely. It provides a simple alternative to manual, paper-based methods.


What is an electronic signature?

An electronic signature (or, eSignature) is an “electronic sound, symbol or process, attached to or logically associated with a contract or other record and executed or adopted by a person with the intent to sign the record” as defined by the Federal ESIGN Act. All 50 U.S. states have laws that define electronic signatures in substantially the same way.


Are electronic signatures legal outside the U.S.? Is DocuSign available outside the U.S.?

DocuSign meets eSignature legal standards around the world. It is available worldwide and in fact, more and more people are signing contracts and documents in over 188 countries today, using DocuSign.


Are electronic signatures legally binding?

Yes, electronic signatures are legally binding in the U.S. The [U.S. Electronic Signatures in Global and National Commerce Act (ESIGN, 2000)] and the Uniform Electronic Transactions Act (UETA, 1999) both establish the legality of electronic signatures. They state that electronic records and signatures carry the same weight and legal effect as traditional paper documents and handwritten signatures, stating, “A document or signature cannot be denied legal effect or enforceability solely because it is in electronic form.” Only DocuSign has complied with the Federal ESIGN and UETA Acts.


What is the difference between a “digital signature” and an “electronic signature?”

A digital signature is a technological method of authentication. By itself, it does not merit what constitutes a valid electronic signature, nor does it mean that the signer’s identity has been verified. On the other hand, an electronic signature, or more specifically, a DocuSign electronic signature gives you the option to apply a digital seal to an electronic contract or document to make it tamper-evident when the transaction is complete (a process that makes it easy to detect tampering of your electronic contract or document—think of it as a highly advanced medieval version of the historical signet ring used to seal royal documents and letters.).


How does Xlibris use DocuSign and electronic signatures?

Xlibris uses DocuSign and electronic signatures to make it secure, easy and quick for authors like you to sign our self-publishing services agreements and contracts. Approximately one to three business days after purchasing a publishing package, you’ll receive an email that will prompt you to sign our publishing contract using DocuSign. In the next FAQ section (“How to Sign a Document”), you will find the steps to guide you on signing a document using DocuSign.


What document types and platforms are supported?

You can use DocuSign to sign any type of document, including but not limited to: .doc, .docx, .pdf, .xls, .xlsx, .txt, and more file types. DocuSign is also available on mobile platforms like Android phones, Apple iPhones, Apple iPads, and Windows 8 devices.


How to Sign a Document

Do I need a DocuSign account to sign my Author Agreement?

No, you don’t. What’s more, signing with DocuSign is completely free.


How do I sign a document?

You will be sent an e-mail with a link to your Author Agreement on DocuSign. Instructions for signing and returning the Author Agreement will also be included in the e-mail. When you sign the agreement for the first time, you’ll be asked to create your own signature. To do this, you can type in your name and select a font, or you can create your electronic signature with a mouse or a stylus. Alternatively, you can upload a scanned image of your signature. Your signature will then be associated with a unique identifier, so that each document you sign will be recorded as signed by you alone. You may also visit the DocuSign FAQs for more information.


Can I save my signature to use again in the future?

Yes. With the Manage Identity feature on DocuSign, it’s easy to capture and save the signature you’d like to use. You can even edit your signature at any time.


Does my online signature have to be identical to my handwritten signature?

No. The law recognizes that electronic signatures are often not identical to handwritten signatures.


I clicked on my signature in a PDF and nothing happened. Why is that?

Some PDF viewers, such as the native Acrobat software from Apple, do not support hyperlinks. Use the PC, Adobe Acrobat, Soda PDF, Nitro PDF, or third-party applications like PDF Expert, to use hyperlinks.


Can I sign in pen on paper and fax or email back a signed document?

Yes. To do this, click the “Sign on Paper” option on the e-mail sent to you. Follow the instructions indicated there to print, review, and sign your Author Agreement. You may then fax the agreement or upload it as an attachment to the DocuSign envelope.


Can I sign in pen on paper and postal mail back a signed document?

Yes, you can. Print the Author Agreement, sign it, indicate the date, and mail it to:

Xlibris LLC
1663 Liberty Drive
Suite 200
Bloomington, IN 47403
Attn: Contracts